Executive Assistant

Company: CBRE
Location: New York
Posted on: November 1, 2024

Job Description:

Executive Assistant

Job ID

182468

Posted

26-Sep-2024

Service line

REI Segment

Role type

Full-time

Areas of Interest

Administrative, Executive Management

Location(s)

New York City - New York - United States of America

About the role
We are seeking a dedicated and highly organized Executive Assistant to support our Global Head of Client Solutions, Americas Head of Client Solutions and Managing Director, CS

As an Executive Assistant, you will play a meaningful role in providing high-level administrative support. You will be responsible for leading their busy schedules, coordinating meetings and events, handling confidential information, and ensuring the efficient operation of their offices.

What you'll do

• Proactively lead and prioritize the calendars of the CIO and President, scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between the executives and internal/external collaborators, screening and directing inquiries as appropriate.
• Prioritize and coordinate meetings, conferences, and events, including preparing agendas, materials, and meeting minutes.
• Make travel arrangements, including flights, accommodations, and itineraries, to ensure efficient and stress-free travel for the executives.
• Prepare and edit documents, reports, and presentations with a high degree of accuracy and attention to detail.
• Track and lead expense reports for the executives, ensuring compliance with company policies.
• Handle critical and confidential information with the utmost discretion and professionalism.
• Assist in various projects and initiatives, providing research, data analysis, and administrative support as needed.
  
  #CBREIM
  
  #INDSJ
  
  What you'll need
  
  
  • Validated experience as an executive assistant or similar role, preferably supporting C-level executives.
  • Outstanding organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Discretion and integrity in handling confidential information.
  • Ability to work independently and prioritize tasks optimally.
  • A proactive and adaptable attitude.
    
    #CBREIM
    
    #INDSJ
    
    CBRE Investment Management carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for this position is $110,000 annually and the maximum salary for the position is $120,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates may also be eligible for a discretionary bonus based on CBRE IM's applicable benefit program.
    
    Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
    
    Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
    
    NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Keywords: CBRE, Passaic , Executive Assistant, Other , New York, New Jersey